Home > Tucson jobs > Tucson administrative/office

Posted: Wednesday, January 17, 2018 2:35 PM


Description Department:
Tucson Office

Reports to:
Department Manager or Supervisor

Job Duties & Responsibilities:
Coordinate with others to ensure the correct parts are ordered for projects.

Keep the Bill of Material (BOM) up to date at all times.

Issue all Purchase Orders (PO's).

Ensure that all open PO's have a purpose and are closed in a timely manner.

Receive, store, and deliver all project material in a timely fashion.

Manage material loss on projects to zero devices from ordered and received.

Handle material returned due to excess or failure appropriately. Options may include return to manufacturer with restocking fee, return for replacement, transfer to Climatec inventory, etc.

Coordinate with field employees and accounting to ensure accurate transfer of all material between inventory, jobs, etc.

Maintain inventory levels at correct min/max values. Consult and advice others as to what min/max levels should be.

Perform physical counts on inventories as determined by management. Manage inventory to zero dollar deviance between physical count and balance sheet value.

Provide customer parts consulting and part sales.

Support other Climatec location material needs appropriately based on local priorities vs. the other locations priorities. This could include travel to other Climatec locations to assist in material handling process development and adherence, physical inventory audits, etc.

Maintain a relationship with product vendors. Constantly evaluate pricing agreements and coordinate with supervisor to negotiate with vendors for best pricing and service.

Other duties as assigned.

Additional Expectations:
Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.

Directs visitors by maintaining employee and department directories; giving instructions.

Maintains security by following procedures.

Office supply inventory

Maintaining upkeep and inventory of small break room area.

Answer front desk phone, record messages, and transfer customers to the correct department.

Update BidTracer information for BTG

Keep track of cell phones and coordinate any changes

Coordinate meetings for the Tucson Conference Room

Provide project takeoff with support from the sales executive

Obtain bid documents

Make phone calls to general and mechanical contractors to obtain bid lists

Preliminary review of control specification to determine qualified bidders

Issue bid invitations to electrical contractors and major suppliers

Send project scope letters and proposals

Other duties as assigned.

Skills & Qualifications:
Minimum of high school diploma.

Two-year technical degree or undergraduate degree in Business, Electrical, or Mechanical related studies is excellent.

Other technical experience such as military, on the job training programs, etc. may meet this requirement as determined by local management.

Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Supply Management

Experience and expertise including but not limited to:
An understanding of basic computer programs such as WORD and EXCEL.

Clear and concise ability to communicate verbally and in writing.

An ability to understand empathetically the issues and perceptions others have and to creatively and successfully work through these issues to achieve a successful outcome and customer and employee satisfaction.

Prior experience with material handling including purchasing, receiving, warehousing, shipping, and inventory control.

Mechanically inclined demonstrating the ability to learn HVAC and Special Systems parts and concepts in a timely fashion.

Essential Functions:
Be able to lift and carry personal computers, materials, etc.

Be able to spend significant time standing and walking in a warehouse

Be physically able to kneel, stoop and crawl.

Employee Benefits:



Flexible Spending Accounts

401K w/ company match


Paid Vacation/Sick/Holidays

Employee Assistance Program

Pet Insurance

• Location: Tucson

• Post ID: 68014967 tucson
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