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Posted: Monday, February 5, 2018 3:50 AM

**POSITION SUMMARY:** Performs various clerical and office support duties of a non-complex nature. Provides department operations support to Management as assigned. **POSITION DUTIES:** Maintain office organization including filing system, record keeping, messaging, and clean work environment. Greet visitors promptly. Promote positive relationships with public, patients, and staff. + Demonstrate knowledge of telephone etiquette:answer telephone promptly - introduce self and location. Use friendly toneof voice. Answer caller questions tactfully. Refer calls to proper party.Promptly transfer call. + Operate a multiple-line telephone. Utilize voicemessaging appropriately. Relay information pertaining to patient carewithin scope of practice in a timely manner to other team members. + Utilize resources necessary for communication: digitalpaging system, digital pager/Vocera before overhead, paging(Intercommunication System). + Schedule meetings, conferences, and arrange meetingrooms. Arrange for necessary materials, visual equipment, flip charts,etc. Set-up equipment. + Microsoft Outlook: send and receive Email, manageInbox and archived items, manage "owner" items in global address book,maintain executive calendars, manage individual or executive contacts,send and respond to meeting invitations, attach files to emails and/ormeeting invites, manage time zones in calendar, schedule Admin Resources(ie: conference rooms, conference call, reserving projector, etc). + Microsoft Word: perform mail merges, utilizeheader and footers (ie: insert logo, page numbers, etc), insert clipart, type documents, utilize Microsoft templates, create and edit tables,link tables from Excel. + Microsoft PowerPoint: create graphs, createorganizational charts, rearrange order of slides, import data from otherprograms, utilize animation, and utilize photos. + Microsoft Excel: input data, create spreadsheets,change cell, row, column properties, use formulas (ie: sum, average,count, etc), create graphs, input or export data. + Maintain office filing systems; hard copy andelectronic. Windows: manage C & H drives, manage P or S drive asrequired, organize and retrieve data quickly, operate USB flashdrive. + Type meeting minutes. Distribute minutes asrequired. + Submit maintenance service requisitions foroffice equipment: FAX, telephone, copiers, computers, Site FM, Trimedex,and pharmacy scanner. + Order supplies and equipment. Coordinate receiptand distribution of materials. Maintain inventory. + Assist in payroll timekeeping procedures such asKronos or timesheets. + Prepare check requests, credit card statements,purchase orders, and expense reports. + Complete any travel arrangements. + Copy documents and materials. Fax and distributematerials. Sort and distribute mail as required. + Provide assistance with special events and/or projectsas requested. + Create spreadsheets to track or maintaindepartment information. + Assemble and maintain information for calendars,manuals, forms, newsletters, surveys, etc. + Design and compile routine or ad hocreports. + Research, design, prepare, and generate reports.Conduct background work and compile findings. + Assist with financial budgeting procedures. **POSITIONREQUIREMENTS:** **Education Required:** High School Diploma or General Education Diploma (GED). **Preferred:** In field or medical staff services (ie clerical office specialist) **Experience Required:** Two (2) years secretarial/clerical or similar field **Skills Required:** Verbal and written communication skills, filing, basic office equipment (ie phone, fax, and copier). **Preferred:** Windows 95; medical terminology **Technology Required** : Computer skills, basic office equipment (ie phone, fax, and copier), word processing and spreadsheet software. **Preferred** : Customer service experience. **Job:** _Therapy and Rehabilitation_ **Organization:** _Carondelet St. Mary's Hospital_ **Title:** _DEPARTMENT SECRETARY, Full Time Days Shift_ **Location:** _AZ-Tucson_ **Requisition ID:** _1805005306_


• Location: Tucson

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